25 Best Time Management Apps for Individuals and Teams [2025]

In remote work, issues often arise where project progress becomes hard to see or work becomes unevenly distributed among certain members. Many of these problems stem from not being able to accurately grasp each member’s work time and productivity.

That’s why it’s important to “visualize” each member’s work time and task content and manage appropriately. If fair evaluations and work distribution can be achieved, a workplace environment where everyone can perform with confidence will be established.

This guide introduces time management apps (time tracking tools) that are essential for telework and remote work. By utilizing these tools, you can gain better visibility over entire projects, and each member’s productivity will naturally improve.

What is Time Management (Time Tracking)?

A time management app is a tool for accurately measuring and recording team or individual work time. By visualizing who is spending how much time on which tasks, you can “make visible” daily operations and utilize this for management.

If you can accurately grasp work time, project planning becomes easier. Additionally, you can objectively evaluate each member’s productivity, leading to fair work distribution and appropriate feedback.

3 Benefits of Time Tracking Apps

1. Remote Work Tasks Become “Visible”

With time tracking tools, you can clearly see each team member’s work status. By visualizing who is working on what and how much progress has been made, managers can grasp the overall situation with peace of mind, and members themselves gain a sense of accomplishment.

2. Project Planning Becomes Easier

By accumulating past work time data, you can accurately estimate the time needed for similar projects. You can plan with the actual time it took last time as a baseline, enabling more realistic scheduling.

3. You Can Concentrate on Work

Recording time creates positive tension and naturally focuses consciousness on the task at hand. Many people find that when “tracking is running,” they unconsciously reduce checking social media or taking breaks.

Potential Disadvantages to Consider

1. Over-Focus on Time

Because records remain as numbers, some people worry excessively about “time spent.” In creative work and thinking work, the correlation between time and results doesn’t always match, so balance is necessary.

2. Recording Can Become a Burden

If switching tasks and recording operations increase, “recording for the sake of recording” can become a burden. It’s important to choose apps with simple operations and automatic recording features.

3. Difficulty with Multitasking

Generally, time tracking assumes tracking one task at a time. Those who multitask frequently may feel uncomfortable. Choose tools that support multi-tracking or project grouping features.

How to Choose Time Management Apps

1. Usage Purpose – Clarify whether it’s for team management or individual use. Choose apps with features suited to your purpose.

2. Cost – There are free apps and paid apps with enhanced features. Judge based on the scale and features needed.

3. Supported Devices – Check compatibility with the platforms you use (PC/smartphone/tablet).

4. Ease of Use – Even apps with good features become unused if operation is complicated. Consider UI/UX.

5. Integration – Check integration with calendars, project management tools, and accounting software for centralized management.

10 Time Tracking Apps for Teams

1. VoicePing

VoicePing virtual office with time tracking

Best For: Remote teams needing communication + time tracking Pricing: From $10/user/month

VoicePing is a virtual office tool that integrates work time management. By placing avatars in a virtual space, you can naturally communicate with team members while accurately tracking time. Time tracking records can be automatically aggregated into reports.

2. Toggl Track

Toggl Track interface

Best For: Teams new to time tracking Pricing: Free / From $9/user/month

Toggl Track is a leading time tracking tool worldwide. Its intuitive operation and simple UI make it easy for beginners. With one-click time recording, you can start tracking immediately without stress.

3. TimeCrowd

Best For: Japanese companies and teams Pricing: From ¥500/user/month

TimeCrowd is a tool with many users among Japanese companies. Simple operation and team management features are attractive.

4. TeamHack

TeamHack project management

Best For: Teams wanting task + time management Pricing: Contact for pricing

TeamHack is a project management tool that integrates task management and time tracking. Optimal for teams who want to centralize task management and time measurement.

5. Hours TimeLord

Hours TimeLord visual tracking

Best For: Visual time tracking Pricing: Free trial available

Hours TimeLord is a visual time tracking app. Its intuitive interface using timelines makes it easy to understand time allocation.

6. Clockify

Best For: Startups and small teams Pricing: Free / From $4.99/user/month

Clockify is a free time tracking tool for unlimited users. Equipped with team features even in the free version, it’s ideal for startups and small teams.

7. Hubstaff

Best For: Detailed remote work monitoring Pricing: From $7/user/month

Hubstaff is a time tracking tool with screenshot capture and activity monitoring features. Suitable for companies that want to monitor remote work in detail.

8. Time Doctor

Best For: Productivity measurement Pricing: From $7/user/month

Time Doctor is a productivity measurement tool. In addition to time tracking, it analyzes website and app usage to identify productivity improvement points.

9. RescueTime

Best For: Automatic background tracking Pricing: Free / From $12/month

RescueTime is a tool that automatically tracks time in the background. Since manual operation is unnecessary, it can track without hindering work.

10. Everhour

Best For: Project management tool integration Pricing: Free / From $8.50/user/month

Everhour specializes in integration with project management tools. Seamlessly integrates with Asana, Trello, Jira, and more.

3 Completely Free Individual Apps

1. CotoGoto

Pricing: Free

CotoGoto is a lifestyle recording app that records daily events and emotions as data.

2. Time Hacker

Pricing: Free

Time Hacker is a simple time management app. With minimal features, anyone can easily track time.

3. Simple Time Tracker

Pricing: Free

As the name suggests, a simple time tracker. Easy operation with no complex settings.