Headquarters + overseas offices
Give regional teams one daily space while letting each person follow conversations in their preferred language.
A virtual office for remote teams
Your team, together
See who's available, start a call, and share your screen in one online office. Follow live translations in supported languages. With recording enabled, revisit conversations within your plan's limits and workspace settings.
VoicePing customers
Quick conversations
See who's free to talk
Check a teammate's status and work memo. Use Jump Closer to move beside them, or send an Invite and wait for them to accept. Then start talking in the shared office.
Organize your office by floor
A space for every team
Organize teams, recurring meeting rooms, and shared spaces on separate floors. Assign members and restrict access where privacy matters.
Availability and project time
Availability and project hours
See who's available now. Enable Online Log to review past availability, and use Time Tracking separately to record project hours and work memos.
Live translation in the office
Talk across languages
Choose a supported language to see the original transcript and translation, grouped by speaker. Teammates who speak different languages can follow the same discussion.
Work together in the room
Show what you mean
Write notes in the shared editor, sketch an idea on the whiteboard, or annotate a shared screen together during the call.
Recognize your teammates
Thank a teammate
Send a recognition coin with a note about what you appreciated. View participation and the contributions teammates recognize most often.
Meeting records and next steps
Revisit the conversation
With recording enabled, save conversations to searchable Meeting Logs. Review summaries, key topics, and action items with your team before acting on them.
For teams working in different places
Teamwork across locations
Offshore product development
Talk through design and engineering questions, then keep technical decisions searchable.
Remote-first operations
Spend less time asking who's available, with visible status, short work memos, and quick calls.
Global support and back office
Help teams in different countries hand over work with translated conversations and shared action items.
Customer stories
A shared office, every day
See how customers bring remote colleagues together and make everyday conversations easier.
60–70 employees onlineShimauma Print
Bringing remote colleagues together
After earlier tools struggled to gain adoption, Shimauma Print used VoicePing to bring nationwide remote teams into one place.
Customer outcome
Previous tools typically had about 30 of 100 employees online; VoicePing consistently brought 60–70 employees into the shared office.
Mr. Sekine, Shimauma Print interview
Everyday virtual officeOriginTree
Quick conversations without another meeting link
OriginTree stays logged in throughout the workday so employees and contractors can start casual conversations and share current work.
Customer outcome
The team said VoicePing lowered the barrier to quick conversations and made contractors’ daily work easier to understand.
Mr. Kimoto, OriginTree interview
Teams 250 km apartSHELTER JAPAN
Connecting teams across locations
SHELTER JAPAN connects offices, home workers, contractors, and overseas teammates through one virtual workspace.
Customer outcome
Team members said status visibility and walk-up conversations made cross-location communication more efficient.
SHELTER JAPAN customer interview
Questions before rollout
Virtual Office questions
Are the camera and recording always on?
No. Joining the office lets teammates see your availability and start a conversation; it does not record every conversation. Microphone, recording, and current-app visibility have separate settings. Agree on how to use them with your team, considering privacy and working hours.
When should I use Virtual Office instead of Meeting Bot?
Use Virtual Office to see availability and have everyday team conversations. Use Meeting Bot to transcribe scheduled Zoom, Teams, or Google Meet calls. For a recording you already have, use File Transcribe.
How do I show whether I'm available to talk?
Employees can use availability or focus status and add a short work memo. Teammates can review that context before starting a conversation.
Does VoicePing require employee monitoring?
No. Workspace administrators choose whether to enable time tracking and current-app visibility according to company policy.
Can multilingual employees choose their own language?
Participants can select a supported language and follow the original transcript and translation. Available languages vary by speech and output mode. Check the languages and settings you need in your workspace before a meeting.
Can external guests join from a browser?
Yes, when browser-based Virtual Office access is enabled by a workspace admin. Guests can join through an invitation URL and optional password without installing the desktop app.
Can departments or confidential teams use separate spaces?
Yes. Multiple floors support member assignment and access restrictions, and recording visibility can be scoped to specific users or groups.
What is included in the Free plan?
Check your workspace settings and the pricing guide for Free-plan access to Virtual Office, participant limits, AI usage and recording retention. Available storage, features and retention periods are separate plan limits.
Start with one team
Bring your team together
Try VoicePing with a small team. See who's available, start quick conversations, and use live translation in your everyday work.