Top 10 AI Real-Time Translation Tools for Events and Webinars [2025]

As global business and collaboration continue to expand, international conferences and cross-border events are growing in number and scale. It’s now common to see audiences from dozens of countries at a single event—making multilingual communication a must.

But providing traditional interpretation support comes with a cost. Large-scale events often require multiple interpreters per room to support various languages, which can lead to astronomical fees. Even smaller events that only need 20–30 minutes of interpretation may find it inefficient to hire a professional interpreter.

That’s why AI real-time translation tools are gaining traction. They offer instant, multilingual support without the need for additional personnel or equipment—reducing operational burdens and expanding access.

How to Choose the Right AI Translation Tool for Your Event

Match the Tool to the Event Format

For in-person events, choose a tool that allows attendees to easily access translations on their own devices—ideally through a QR code without needing to install an app.

For webinars or virtual events, choose a solution that integrates with platforms like Zoom or Google Meet and can overlay translated captions in real time.

Consider Scalability Based on Event Size

Small-scale seminars may only need basic functionality. But large-scale conferences with hundreds or thousands of participants require tools that can handle high concurrency and multiple languages.

Ease of Access for Attendees

Prioritize tools that are browser-based, app-free, and offer one-click access via QR code. A smooth, intuitive user experience can significantly enhance engagement and satisfaction.

Translation Accuracy and Real-Time Performance

Check if the tool supports domain-specific terminology, handles speaker accents well, and delivers minimal latency during live sessions.

Cost-Effectiveness

Compare pricing models (per attendee, per hour, or flat rate) and evaluate what’s included—like support, transcription, or glossary features.

Top 10 AI Translation Tools for Events

1. VoicePing

Best For: In-person and online events up to 2,000 participants Pricing: Contact for details

VoicePing is a cloud-based AI interpretation platform that delivers real-time speech translation and transcription. No hardware or professional interpreters required—attendees access multilingual subtitles simply by scanning a QR code.

Key Features:

• Real-time translation in 45+ languages (auto-detect supported)
• No app required; browser-based access via QR code
• Scales up to 2,000 participants with a single PC setup
• Auto-summarization and editable transcripts
• Custom dictionary for terminology management
• Post-event access to recordings and logs

Proven at: Nostrasia (Jack Dorsey’s Tokyo event), AnimeJapan by Sony Music Solutions, FAVA (Asia’s largest veterinary conference)

2. Pocketalk

Best For: Events needing audio and subtitle translation Pricing: Contact for details (based on usage time, languages, participants)

AI-powered simultaneous interpretation delivering translations in text and audio directly to smartphones. Supports projecting translations onto venue screens.

Key Features:

• Easy access via QR code scan
• Supports 30 languages with real-time audio and subtitles
• Simple setup with just one PC
• Proven with ANA and Japanese Dermatological Association

3. Flitto Live Translation

Best For: Events with specialized terminology needs Pricing: Contact for details

High-accuracy AI simultaneous translation with strong support for industry-specific terminology and custom translation engines.

Key Features:

• Supports up to 38 languages
• Custom engines for IT, healthcare, manufacturing
• Fast translation within 3 seconds
• Excellent performance in noisy environments
• Audio replay, saved translations, transcript downloads

4. Interprefy

Best For: Hybrid events needing professional + AI interpretation Pricing: Contact for details

Hybrid solution integrating with 60+ platforms including Zoom, Teams, and Webex, offering both professional interpreter-led and AI-powered interpretation.

Key Features:

• Professional interpreters + AI captioning
• Multilingual UI with accessibility support
• ISO 27001 certified security
• Recording, transcription, and editing services
• Proven in metaverse and space missions (ISS, Arctic expeditions)

5. EventCAT

Best For: Online meetings and live streams with captioning Pricing: Contact for details

Cloud-based real-time translation and captioning for meetings, events, and broadcasts with support for major video platforms.

Key Features:

• Interpretation bot for Zoom, Google Meet, Teams
• Multilingual captioning via screens and QR code
• Live transcription with voiceover support
• Supports 43 languages
• SOC 2 Type II certified security

6. KUDO

Best For: Large-scale events needing 200+ language support Pricing: Contact for details

Hybrid platform combining AI translation with 12,000+ professional interpreters, supporting over 200 languages.

Key Features:

• AI + professional interpreter flexibility
• Up to 200 languages with audio and subtitles
• QR code access, no app required
• Automatic language detection and custom glossaries
• Compatible with Zoom, Teams, and nearly all platforms
• Used by Microsoft, TEDx, government organizations

7. Talo

Best For: Virtual meetings with security requirements Pricing: 7-day free trial available

AI interpretation integrating with Zoom, Google Meet, and Teams with strong security compliance.

Key Features:

• Real-time voice translation in 60+ languages
• Bot auto-captures and translates speech
• No data storage, SOC 2 and ISO 27001 compliant
• 7-day free trial with no restrictions

8. Stenomatic

Best For: Events needing maximum language coverage Pricing: Contact for details

AI live translation supporting 132 languages with minimal setup requirements.

Key Features:

• 132 languages for subtitles and audio
• No app needed—URL access on phones
• Compatible with all conferencing/streaming platforms
• Setup in two minutes
• API integration available

9. Maestra AI

Best For: Live broadcasts and streaming events Pricing: Contact for details

Real-time AI translation platform with Chrome extension for browser-based translation and OBS/vMix integration.

Key Features:

• Real-time subtitles in 125+ languages
• Browser-based, no installation required
• Chrome extension for tab audio capture
• Integrates with OBS and vMix for streaming
• Recording, editing, and export capabilities

10. Snapsight

Best For: Events wanting summarization with translation Pricing: Contact for details

Next-generation platform combining translation with automatic summarization and visualized key takeaways.

Key Features:

• Real-time translation + auto-summarization
• QR code access, no app download
• Ready within minutes, no complex setup
• Participants select preferred language freely
• Visualized session content

Enter the Era of AI-Powered Event Interpretation

AI simultaneous interpretation tools have become a practical way to cut costs while streamlining operations. Each tool has its own strengths:

• Some integrate easily with Zoom or Google Meet
• Some allow onsite access via simple QR code
• Others offer advanced features like live summaries and transcripts

When selecting a solution, consider translation accuracy, ease of use, cost efficiency, and participant experience. AI interpretation is no longer a future concept—it’s a ready-to-use reality.

Transform Your Event with VoicePing

VoicePing breaks down language barriers with fast and accurate real-time translation, enabling seamless communication between participants of different nationalities and cultures.

Instant Access via QR Code — Participants scan and view real-time translations on their smartphones, ideal for keynotes, networking events, and live pitches.

Benefits:

• Empower multinational audiences to understand in their native language
• Reduce operational burden with easy setup and high accuracy
• Boost participant satisfaction and overall event quality

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Try VoicePing free and experience the impact of real-time AI translation for your next event.