Time tracking for remote teams

Track project hours

Choose a project, add a work memo, and start the timer. VoicePing stops it after your chosen period of inactivity. Review hours and notes together, with optional activity records when your team needs them.

Get started free Request a team demo

VoicePing Time Tracking video opening frame asking what happened during 7 hours and 39 minutes of logged work

Optional activity records

Hours with context

Track time on its own, or enable screenshots, webcam snapshots, and activity records according to your team's policy. Review them alongside the project, work memo, and time period.

Desktop screenshots

Capture work screens at selected intervals.

Webcam snapshots

When enabled, take snapshots using the camera the member selects.

Activity levels

View keyboard and mouse activity by time slot.

Privacy blur

Blur captured images at the level you choose.

Automatic pause and restart

Pause when work pauses

Start a project timer. VoicePing stops it after the period of inactivity you set, then resumes an automatically stopped session when activity returns.

Three-stage VoicePing Time Tracking flow showing a project session running, stopping at the configured inactivity threshold, and restarting when work continues

Time tracking inside the Virtual Office

Talk and track in one place

Keep your project timer and work memo in view while you talk with teammates or clients in Virtual Office.

VoicePing Virtual Office with an integrated project timer and work memo alongside morning stand-up and delivery sync meetings for an anonymized team

Weekly record review

Spot missing time entries

View daily hours and weekly totals for each teammate. Check missing entries while the work is still fresh in mind.

Annotated anonymized VoicePing Weekly Report showing five team members, daily project hours, weekly totals, and a highlighted missing time entry to review before reporting

Project planning and workload review

Plan from recorded hours

Compare four weeks of hours by project and team member. Use past work to estimate the next project, review workloads, and follow up on gaps in the record.

Anonymized four-week VoicePing Time Tracking overview showing total tracked time, project distribution, weekly member totals, input activity, and screen coverage

Estimate future projects

Use hours from similar work to make more realistic project estimates.

Review weekly workloads

Review weekly member totals to spot sudden gaps, spikes, or uneven workloads.

Compare time by project

See how the team spent its time across projects during the selected period.

Open the underlying record

Open the project, work memo, and activity records behind a monthly total.

Correct a record.
Export CSV or PDF.
Prepare billing from tracked hours.

Customer stories

How teams use time tracking

See how customers use VoicePing for project time, quick conversations, and day-to-day team coordination.

Time tracking + Virtual Office

Osintech

One workspace instead of separate tools

Osintech replaced separate time-tracking and virtual-office tools with one shared workspace.

Customer outcome

Osintech reported more comfortable quick catch-ups and increased communication after adopting VoicePing.

Osintech customer interview

Read the story

Fully remote operation

IROX

Remote management and time tracking together

IROX uses VoicePing to communicate, manage remote work, and track hours across its teams in Japan and overseas.

Customer outcome

Employees described VoicePing as intuitive and easy to use while collaborating remotely.

IROX customer interview

Read the story

YNS employees collaborating in the VoicePing virtual office

Around 100 employees

YNS Inc.

Clearer task allocation for a global IT team

YNS reported clearer task allocation and schedule management across teams in Japan and the Philippines.

Customer outcome

Team members reported improved work efficiency, with time tracking making task allocation and schedule management easier.

YNS customer interview

Read the story

Questions before rollout

Time tracking questions

Product and rollout

Is the VoicePing desktop app required for time tracking? +

Yes. Starting and running the timer requires the VoicePing desktop app. Owners and managers review time-tracking settings, activity, and reports in the VoicePing web dashboard.

Can we use time tracking without screenshots or webcam captures? +

Yes. Time tracking, desktop screenshots, webcam captures, and input activity are separate member-level controls. Owners and managers choose which optional evidence sources apply.

What happens when a member becomes idle? +

VoicePing stops an active timer when the configured inactivity threshold is reached. If VoicePing stopped that running session automatically, tracking restarts when activity returns; a session stopped manually does not restart on its own.

Review and billing

Who can see time-tracking logs? +

Workspace owners and managers can review team logs. Members are restricted to their own time-tracking logs.

Can managers correct a time entry? +

Managers can add time for a member. Manual additions and deletions appear in the Manual Time Log with the time span, task, reason, and who made the change.

Can reports be exported? +

Yes. Reports can be filtered by date, project, and member, then exported as CSV or PDF.

Can tracked hours be used for invoices? +

Yes. VoicePing can generate invoice line items from monthly project hours. You can then add rates, tax, currency, client details, and download the invoice as a PDF.

Try it with your team

Start with one project

Set your team's tracking rules and start logging project work. Review the hours, export reports, and prepare invoices from the records.

Get started free Request a team demo

Free for 1 user + 5 listeners. Compare plans

More ways to work with VoicePing

Track hours, see who's available, and revisit important conversations in the same workspace.

Team workspace

Track project hours

VoicePing customers