Meeting Bot for Zoom, Google Meet & Microsoft Teams

The AI notetaker built for multilingual meetings

Paste a meeting invitation link or connect your calendar. VoicePing joins as a visible participant, lets people follow live transcription and translation through a shared link, and turns the call into searchable notes and action items.

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Language capabilities

These are maximum, feature-specific coverage counts—not one plan-language entitlement. Availability differs by feature and plan.

Review current plan entitlements

46
Speech-recognition languages: 60
Translation targets: 43
Translated-audio languages: 16
Bilingual auto-detect languages

One meeting, one connected workflow

Invite the bot. Follow live. Put the record to work.

Meeting Bot handles the capture path while VoicePing keeps live understanding and the reusable record connected.

Link or calendar

Invite

Paste a supported Zoom, Google Meet, or Microsoft Teams invitation link, or connect Google Calendar or Outlook.

Browser listener

Follow live

Admit the named bot, then share the VoicePing listener link with anyone who needs captions, translation, or translated audio.

Searchable output

Use the record

Review the recording, transcript, translation, summary, topics, decisions, and action items in Meeting Logs.

Live multilingual participation

Help people understand the meeting while it is happening

VoicePing keeps the original speech and translated caption together, supports hands-free switching for a configured language pair, and can play translated audio for listeners.

Where captions appear

Live captions open in the VoicePing share link. They do not render inside the Zoom, Google Meet, or Microsoft Teams interface.

Live transcript

English ↔ Japanese

MayaEN

We can start the rollout after the security review.

セキュリティレビュー後に展開を開始できます。

KenjiJA

担当者と期限を今日中に確認します。

I will confirm the owner and deadline today.

Listener controls

Choose a translation language
Turn translated audio on or off
Open with an optional password
Follow without a VoicePing account

Open the listener from the call

Show the listener screen through the bot's video

When bot video is available, Meeting Bot can display the VoicePing listener screen inside the call so participants can open captions and translation without searching for a separate message.

Visible participant and listener QR screen
Browser captions without a VoicePing account
Optional listener password

See Meeting Bot setup

Designed for global teams

Use the same workflow across customer and internal meetings

Prospect calls

International sales

Stay present when language and specialist terminology make prospect calls harder to follow.

With VoicePing

Follow the discussion live, capture objections and commitments, then prepare a grounded follow-up.

Global accounts

Customer success

Keep QBR, onboarding, escalation, and renewal context consistent across languages and handoffs.

With VoicePing

Share a bilingual record with decisions, owners, and the source conversation attached.

HQ ↔ subsidiaries

Internal meetings

Help headquarters, subsidiaries, and distributed functions speak naturally without losing decisions.

With VoicePing

Create one searchable record for the people who attended and the teams that act next.

Multilingual team proof

“As long as we are on VoicePing, we are covered.”

Denka described the value of bringing translation, meeting minutes, research, meetings, and chat into one working environment instead of switching between separate tools.

Mr. Moriguchi, General Manager, Internal Control Department, Denka Co., Ltd.

Read the Denka case study

Published evaluation results

Accuracy evidence for the record you depend on

VoicePing publishes the test conditions behind transcription and speaker-separation results. Lower error rates are better.

Transcription

#1 of 12 systems

19.3 %

Average WER across 5 languages

5 languages · 5,000 clips · about 41 hours

WER — lower is better

VoicePing 19.3%

ElevenLabs 23.4%

Qwen3-ASR 24.4%

View method and results

Speaker diarization

#1 of 3 systems

4.01 %

Diarization error rate

5 languages + multilingual audio · 42 files · about 10.5 hours

DER — lower is better

VoicePing 4.01%

NVIDIA NeMo 6.64%

pyannoteAI 8.55%

View method and results

Note: VoicePing benchmark results. Accuracy varies with audio quality, speakers, language, terminology, and environment.

Business-language accuracy

Teach VoicePing the terms your customers and teams actually use

Custom Dictionary improves consistency for names, products, acronyms, and industry language. Vocabulary Builder suggests specialist terms from supplied material so teams can review them before the meeting.

Speaker separation groups voices in the record. Review and correct speaker labels when needed.

After the meeting

Move from recording to an actionable record

The result stays connected to its source so teams can review what was said before relying on the generated output.

Continue the workflow

Slack
Chatwork
Discord
Meeting Logs

Actual VoicePing Meeting Logs interface with a source recording, AI summary, topics, and action items — Actual VoicePing Meeting Logs interface. Output availability and retention depend on the plan and workspace settings. Open the image for full-size detail.

Clear product boundaries

Capture with Meeting Bot. Reuse with Meeting Logs.

Keeping the layers clear makes the workflow easier to understand and govern.

Capture

Meeting Bot

Joins the supported call as a visible participant and creates the live and recorded meeting data.

Store and verify

Meeting Logs

Keeps recordings, transcripts, translations, summaries, topics, decisions, and action items searchable.

Activate

External Access

On eligible plans, approved MCP clients or scoped backend access can reuse permissioned meeting records.

See the Meeting Logs Guide Review External Access

Governance from admission to retention

Keep the bot visible and the record controlled

Meeting access, sharing, storage, and enterprise controls remain separate so teams can apply the policy their meetings require.

Visible participant

Meeting Bot joins under a visible name. The host or platform may require admission before recording starts.

Meeting-level visibility

Choose participant, selected user/group, or workspace access where the plan and workspace policy allow it.

Workspace administration

Administrators can control feature availability and apply storage and sharing policies.

Enterprise controls

SSO, IP restrictions, audit/event logs, and External Access governance are plan-qualified controls.

Recording and consent

Tell participants that the bot will record and process the meeting, and follow the consent and recording rules that apply to your organization and location.

Start with the real workflow

Try Meeting Bot on the Free plan

The current Free plan includes 90 transcription and translation minutes per month. Persistent audio, meeting-minutes, recording, and log storage are not included on Free; bot-join attempts, concurrency, and other entitlements vary by plan.

Meeting Bot capture
Live transcription and translation
Browser listener access

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Meeting Bot FAQ

Which meeting platforms are supported?

Meeting Bot supports invitation links for Zoom, Google Meet, and Microsoft Teams. Not every URL format is supported, so use a standard meeting invitation link.

Does a host need to admit the bot?

The host or meeting platform may require admission. VoicePing cannot bypass a waiting room or a host's decision.

What do other participants see?

They see a named VoicePing bot participant. The bot name can be configured within the supported product limits. Tell participants that recording and processing will occur.

Do translated captions appear inside Zoom, Google Meet, or Teams?

No. Live captions and translations appear in a separate VoicePing share link that participants or listeners open in their browser.

Can someone follow captions without a VoicePing account?

Yes. A listener can open the shared caption link without a VoicePing account. The organizer can add a listener password when required.

How does bilingual mode work?

Bilingual mode switches hands-free between a configured pair of languages selected from the supported auto-detect matrix. It is not open-ended detection of any language.

Are speakers automatically identified by name?

VoicePing creates speaker-separated records. Do not assume every voice will be assigned the correct participant name automatically; review and correct speaker labels when needed.

What happens after the meeting?

VoicePing can create a recording, transcript, translations, summary, topics, decisions, and action items, then save the result to Meeting Logs according to plan and workspace settings.

How long are recordings stored?

Retention depends on the data type, plan, and contract. Review the current pricing and retention documentation and download critical media before its retention period expires.

Which controls are available to administrators?

Available controls can include feature administration, meeting visibility, storage policy, SSO, IP restrictions, and audit/event logs. Availability varies by plan.

Understand the meeting. Keep the outcome.

Make multilingual meetings easier to follow and act on

Invite Meeting Bot to a supported call, share live translation with the people who need it, and keep the result as searchable team knowledge.

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